Event Permitting & Support

We rely on volunteer and commercial event organisers to provide triathletes in Scotland and the UK with races to test their skills and fitness. We offer a range of support to organisers of triathlon events in Scotland with a focus on raising the quality of events and improving the competitor experience.  Support for event organisers includes:

  • Guidance to bring your event ideas to life
  • Access to event guides, manuals and templates
  • An annual event organiser’s training course
  • An annual event organiser conference
  • Risk assessment review and issue of sanctioned event certificates
  • Event listings on our website and printed publications
  • Social media promotion including links to Entry Central
  • Access to national branding materials (flags, banners etc)
  • Allocation of a qualified Technical Official (charges apply)
  • Support to bid for Scottish Championships status
  • Support to bid for GB Age Group Qualifier & British Championship status
  • Eligibility to win Triathlon Scotland and British Triathlon Awards
  • Regular updates and news
  • Event organiser insurance for affiliated clubs*
  • Provide all your competitors who are not members of the Home Nations Associations with Third Party Public Liability Insurance through the Day Membership Scheme

*Independent race organisers must have a minimum insurance cover of £5 million (BTF Rule 1.4)

Event Guidance and Support

We are here to help you to bring your event ideas to life, so please get in touch whatever your question is about organising your triathlon race.  Whether you need advice about course design, first aid cover, water quality or where to go to source event equipment, timing and supplies, we can help!

Event Permitting

To ensure our events are safe and fun, event organisers must complete the Triathlon Scotland event permitting (sanctioning) process. Event organisers submit a risk assessment form and are subsequently awarded an event permit certificate which can be shown to your local authority and local police that your event has been approved by Triathlon Scotland.

Event Advertising

The most visited part of the Triathlon Scotland website is unsurprisingly our events search function! By permitting your event with us, your event will be listed on our website.  You can upload your competitor notes, an event image, a youtube video and more on your listing.  To get started, email events@triathlonscotland.org and we will send you a link to log in.  We also share links to your events on our social media and our printed materials.

Event levies

Each event permitted by Triathlon Scotland is charged a levy to cover event insurance and contribute to the event support services support outlined above. We reinvest event levies to develop triathlon in Scotland, up-skill our technical official workforce and host training courses to improve event delivery.

Event Organiser Training

The Event Organisers Course is run in partnership with British Triathlon and covers a wide range of useful skills from project scoping and course design to financial planning.  For more information, please visit our course page.

Document downloads

Event Permitting (sanctioning)

Event Organising Guides

Youth Event Guides

Rule book

Useful links

Our Partners

Triathlon Scotland is proud to work alongside the following partners and sponsors.

  • Equality in Sport
  • British Triathlon
  • sportscotland
  • University of Stirling
  • Winning Students Scotland
  • Cashback for Communities
  • Big Lottery Fund
  • Legends S
  • ImacImages Photography
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